MoneySense
Staff ask for money on WhatsApp and managers approve with a tap. Photograph a receipt, reply with how it was paid, and it is a journal in the ledger before you have put the phone down. Bank lines are matched in a click, statements are ready for any period, and a digital auditor checks the books are audit-ready — then seals the pack with a QR anyone can verify.
What you get
Send a photo of any receipt to your WhatsApp accounts number. AI reads the amount, the date and the supplier; reply with how you paid and it posts to the right account. See the steps →
Financial position, profit and loss with a gross-profit line, classified cash flow and changes in equity — on screen for whatever dates you choose, with comparatives.
Audit-readiness checks run over your own ledger. Findings are sealed into the audit pack alongside the statements, with a code anyone can scan to check the pack still matches the record — an altered figure fails to verify.
The person paying for fuel at 11:23 is not going to sit at a computer at 17:00 to type it in. So they don't. A photo on WhatsApp and a one-word reply is the whole job — the expense is dated, categorised and posted as a double-entry journal, and the photo is kept as the proof. Money asked for in advance works the same way: requested in a text, approved with a tap, and closed by the receipts.
Import the bank statement and each line shows the ledger entries it could be — same amount, nearest date — to match in a click. A line with nothing behind it is recorded as an expense or income on the spot, and matched. Aging, VAT return and customer statements come off the same ledger.
Every morning O'Sense reads your ledger, finds the one thing that most needs saying — an overdue invoice, a receivable slipping, cash below the line — and sends it to the numbers you have marked for accounts. One sentence, one button. The rest keeps until tomorrow.
Questions
One that keeps the books in Kwacha, knows Zambian taxes and gets receipts in without anyone typing them. MoneySense does that: it posts expenses from receipt photos sent on WhatsApp, matches bank lines in a click, works out turnover tax and a VAT return summary, carries a statutory calendar, and produces statements for any period.
Yes. MoneySense produces a statement of financial position, a profit and loss with a gross-profit line, a classified cash flow and changes in equity for whatever period you choose, with comparatives. A digital auditor checks the books are audit-ready, and the sealed pack carries a code anyone can scan to confirm it still matches the record.
Send a photo of the receipt to your company's receipts number. AI reads the shop, the date and the total, you reply with how it was paid — cash, mobile money or bank — and it posts a double-entry journal to the right account and month, with the photo kept as proof.
Yes. An employee texts what they need, the approver for that amount taps Approve, and the person who pays taps how it was paid, which books it to Staff advances. The receipts sent on WhatsApp then close the request. O'Sense records the payout; it does not send money.
No. It does the arithmetic and keeps the evidence: turnover tax from your sales, PAYE, NAPSA and NHIMA from payroll, a VAT return summary and a statutory calendar of what falls due. Submitting the return is still done by you.
Import the bank statement and each line shows the ledger entries it could be — same amount, nearest date — to match in a click. A line with nothing behind it is recorded as an expense or income on the spot, and matched.
MoneySense is priced per month as one app, WhatsApp receipts and money requests included. Message us on WhatsApp on +260 974 546 632 for current pricing; the employee register is free with every plan.
The rest of O'Sense
MoneySense is one part of the system. Every invoice, receipt, payslip and stock count above lands in these books automatically.
Launch O'Sense and start with the free employee register, or message us on WhatsApp and we will set up your accounts number for receipts.